Francis Maxwell

In order to prepare accounts for your business we will need the following books and records for the full period under review.

• Cashbooks, bank statements, cheque stubs and paying in books for all business bank accounts, including bank loans. Please make sure your statements cover the full period.
• Petty cash book and supporting vouchers.
• Sales invoices for the period
• A list of debtors (sales invoices that had not been paid by the period end).
• Purchase invoices for goods and expenses for the period.
• A list of creditors at the period end (purchase and expense invoices dated before the year end that you had not paid by that date.)
• The value of any stock held at the period end (at its cost to you before VAT).
• The sales value, before VAT, of work undertaken by the period end that was invoiced later.
• If you are VAT registered please send copies of the VAT returns for the period along with the supporting paperwork showing how you arrived at these figures.
• Copies of the payroll reports or the P11s for the PAYE years that are covered by these accounts. (If we prepare your payroll then we will already have this information).
• CIS statements for tax deducted from you as a subcontractor and for tax you have deducted from your own subcontractors (if you are in building and allied trades).
• Paperwork for any HP, leasing or loan agreements that the company entered into during the period.
• Details of business mileage travelled by directors or employees in their own cars. (We do not need details of travel in a company van.)
• Any other paperwork that you consider necessary (please contact us first so we can advise you of whether we will need it or not).

If your bookkeeping is done using an Excel spreadsheet or an accountancy software package such as Sage, please let us have a backup of your data at year end. Be prepared to send in paperwork for the first two months after the period end if we need further information.